Special Assistants will be accountable and responsible for running of the department/section under them and their duties will involve looking after and checking the work of other clerk or clerks and sub-staff and will include :
1) Passing independently, manually or online, cash instruments upto Rs.35,000/- and clearing and transfer cheques vouchers etc., (whether credits or debits) upto and including Rs.1,50,000/-. Passing will include verification of signatures and scrutiny as to the correctness of endorsements on and other particulars of such instruments. There shall be no limits for verification of signatures, passing of authenticated credit vouchers/entries and for verifying authenticated vouchers in the ledgers, books, computer print-outs etc.
2) Accept, verify and post cash / transfer / clearing cheques and other instruments, as the case may be, in appropriate books of accounts / ledgers, either manually or online, and give due acknowledgements.
3) Signing vouchers, cheques, drafts, mail transfers, pay orders, advices such as non payment advices, inter branch fate calling advices, bill schedules, demand notices, statements certificates etc.,
4) Checking all vouchers, advices, statements, cheques, drafts etc., bills and books of accounts including current savings and other ledgers, cash, postal and revenue stamps, franking machine balances, exchange, discount, brokerage calculations and initialing by way of authenticating them for accuracy/correctness;
5) Checking, manually or online, current, savings and other accounts,
6) Checking the coding and decoding of telegrams (excluding check symbols or cyphers).
7) Discharging, endorsing cheques, bills, etc.,
8) Perform, when required in a computerised set up, system control functions, either jointly with an officer or independently, upon specific authorisation in this regard;
9) Briefly explain, the features of Bank’s various products and services to customers, to reply their queries and to refer interested customers to appropriate personnel;
10) Inspecting godown (only in banks where such work is already being done by workmen).
For the purpose of efficient and effective functioning of the section or department the special assistant shall ensure that all acts, things and steps necessary therefore are taken by himself of by the clerks placed under him and shall ensure that, wherever necessary :
a) Reminders are sent on time and followed up
b) Pass sheets/books are filled up and issued promptly
c) Deposits are renewed on due dates or reminders sent to the parties
d) Standing instructions are complied with
e) Bills are accepted and due dates diarised/advised and followed up
f) Interest, commissions and service charges are collected
g) Proceeds of bills are received or remitted promptly;
h) Confirmation of balance of accounts of the customers and its follow up.
i) All securities relating to the department/section of which the special assistant is in charge are secured and/or kept in proper custody and properly handed to the authorized person at the close of the day.
j) Balances promptly taken, tallied and reported and followed up and also returns submitted.
K) Advices and/or duplicate advices /summaries are issued /responded promptly,whenever called for;
l) Checking the proper recording of entries and all relevant particulars in regard to accounts opened under due authorisation.
Note:
(i) In respect of the above special pay carrying posts in clerical cadre
a) Countersigning would mean signing in a manner whereby the primary responsibility for ensuring that all the formalities are complete rests with the other signatory.
b) Checking/verifying would mean verifying that the instrument / material checked is in order in all respects and also includes verification of signature irrespective of the amount of the instrument and authenticating the same on the instrument / material, initialing the relative entries in the respective books of accounts, manually and/or on line.
c) Passing includes verification of signatures and scrutiny as to the correctness of endorsement on and other particulars of such instruments. It will also include checking and authenticating the relative entries in the respective books of accounts / ledgers / computer sheets and/or on line.
(ii) Henceforth, selection of staff for being entrusted with special pay carrying posts shall be on the basis of their suitability for the specialised function, norms for which shall be decided at the bank level.